Proposal Coordinator

Company: Hirani Engineering & Land Surveying, PC
Location: Hicksville
Posted on: February 4, 2025

Job Description:

Job Description

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We pride ourselves on delivering exceptional service to our clients. As a leader in the Engineering industry, we are dedicated to providing innovative solutions that exceed expectations. We are currently seeking a highly organized and detail-oriented Proposal Coordinator to join our team and play a pivotal role in our business development efforts.



Requirements:

PROPOSAL DEVELOPMENT:

Collaborate with sales teams, subject matter experts, and other stakeholders to develop high-quality proposals, bids, and other documents in response to client requests and opportunities.
Conduct initial reviews of proposal requirements and develop proposal outlines, timelines, and assignments.

PROPOSAL MANAGEMENT:

Serve as the primary point of contact for proposal-related inquiries and requests, ensuring timely responses and efficient coordination of resources.
Maintain a comprehensive database of proposal documents, templates, and resources for easy access and reference.
Track proposal progress, manage deadlines, and communicate updates to stakeholders to ensure timely completion and submission.

CONTENT CREATION:

Write and edit proposal content, including executive summaries, project descriptions, technical specifications, and pricing details, ensuring accuracy, clarity, and alignment with client needs.
Tailor proposal content to highlight our unique value proposition and differentiate us from competitors.

QUALITY ASSURANCE:

Conduct thorough reviews of proposal documents to ensure compliance with client requirements, internal guidelines, and industry standards.
Coordinate reviews and approvals from key stakeholders, incorporating feedback to enhance proposal quality and effectiveness.

KNOWLEDGE MANAGEMENT:

Maintain a centralized repository of proposal-related content, including case studies, success stories, client testimonials, and best practices.
Continuously update and refine proposal content based on feedback, lessons learned, and emerging trends in the industry.

PROCESS IMPROVEMENT:

Identify opportunities to streamline and improve the proposal development process, implementing best practices, templates, and tools to enhance efficiency and effectiveness.
Proactively seek feedback from stakeholders to identify areas for improvement and drive continuous enhancement of proposal quality and competitiveness.



Qualifications:

Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
Minimum of (3) years of experience in proposal coordination, business development, or related roles, preferably within the [industry/niche] sector.
Excellent written communication skills, with the ability to craft compelling, persuasive, and error-free content.
Strong attention to detail and proficiency in grammar, punctuation, and style.
Demonstrated ability to manage multiple projects simultaneously, prioritize tasks effectively, and meet tight deadlines in a fast-paced environment.
Proficiency in project management tools/software is a plus.
Ability to work collaboratively with cross-functional teams, including sales, marketing, operations, and technical departments, to achieve common goals.
Strong interpersonal skills and the ability to build rapport and relationships with stakeholders at all levels of the organization.
Resourceful problem solver with a proactive approach to overcoming challenges and finding creative solutions.
Ability to adapt quickly to changing priorities and requirements.
Familiarity with the ADOBE Creative Suite
Adobe Illustrator
Adobe InDesign
Adobe Photoshop

Keywords: Hirani Engineering & Land Surveying, PC, New Haven , Proposal Coordinator, Other , Hicksville, Connecticut