Assistant Director of Administration
Company: Columbia University
Location: New York
Posted on: October 16, 2024
Job Description:
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Standard Work Schedule: Monday - Friday
- Building: Avery Hall
- Salary Range: $67,300 - $78,200
The salary of the finalist selected for this role will be set based
on a variety of factors, including but not limited to departmental
budgets, qualifications, experience, education, licenses,
specialty, and training. The above hiring range represents the
University's good faith and reasonable estimate of the range of
possible compensation at the time of posting.
Position Summary
Reporting to the Director of Administration, the Assistant Director
is responsible for the day-to-day operational and financial
activities and other processes related to the Graduate School of
Architecture, Planning and Preservation including all aspects of
accounts receivable, accounts payable and purchasing functions of
the School are compliant with University and School policies.
Responsibilities
- The Assistant Director is responsible for the day-to-day
operational and financial activities and other processes related to
the Graduate School of Architecture, Planning, and Preservation
including all aspects of accounts receivable, accounts payable and
purchasing functions of the School are compliant with University
and School policies. (30%)
- Works closely with the Director of Administration, the
incumbent will establish and maintain control systems that ensure
transactions are properly recorded and accounted for to permit the
preparation of reliable financial statements and demonstrate
compliance with the United States and local regulations. The
incumbent serves as liaison between various University Offices
including General Counsel, Human Resources Processing Center
(HRPC), Provost's Office, Controller's Office, Treasurer's Office,
Office of Alumni Development (OAD), Accounts Payable, and
Purchasing. (20%)
- The incumbent researches and reconciles discrepancies and
disagreements between outside vendors, faculty, staff, and students
regarding the status of their accounts. This includes interpreting
vendor financial statements, university-produced payment reports,
and local entity financial records to facilitate the resolution of
problems and maintain constructive working relationships.
(20%)
- Responsible for the reconciliation of GSAPP internal records
and University financial systems as well as the distribution of
routine financial reports (e.g. monthly reconciliation reports) and
non-routine analyses. (20%)
- Performs other duties as assigned. (10%)
Minimum Qualifications
- Bachelor's degree or its equivalent required. A minimum of 3-5
years of related experience is required, preferably in financial
planning or accounting. Excellent oral and written communication
skills are necessary.
- Strong computer proficiency (Microsoft Word and Excel),
including an in-depth knowledge of spreadsheet packages and
familiarity with database design required.
- Attention to detail, plus the ability to prioritize multiple
tasks to meet deadlines are required. The ability to function
independently and to exercise discretion and judgment in sensitive
and confidential matters is required.
Preferred Qualifications
- Knowledge of University systems is preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local
residents.
Keywords: Columbia University, New Haven , Assistant Director of Administration, Executive , New York, Connecticut
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